Engineering Admin. Coordinator

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.   

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike. 

GENERAL:

The position manages all administrative functions of our Engineering Department.

RESPONSIBILITIES:

Carry out daily administrative activities of the Engineering office

·       Manage issue and return of Department’s master keys

Provide general clerical support to the Engineering team
Ensure all communications are handled promptly and professionally
Receive and distribute mail, quotes, reports and related documents to relevant staff
Minute Engineering Team Meetings, compile reports
Monitor and maintain supplies of office stationary and consumables
Maintain the Department’s filing systems  drawing, specifications and correspondence
Maintain register of all work requests using a job card process to allocate work
Arrange for purchase orders, invoices, payment requests and related admin
Manage Chief Engineer’s diary as required
Attend training and meetings when required

 

What are we looking for? 

SKILLS/EXPERIENCE:

·       Flexible and reliable

·       High attention to detail

·       Methodical and well organized

·       Excellent interpersonal and communication skills

·       Proficiency with Microsoft Office suite of applications

•        Hotel experience

•        Familiar with Property Management Systems

•        Experience in a similar position