Pathum Kankanamge
HNB Assurance PLC, Administrative Assistant
Job Type
On the job
Location
United Arab Emirates, Dubai
Personal Advantage
I am a versatile Sourcing & Administrative Specialist highly effective at managing demanding objectives under tight deadlines. I am familiar with diverse vendors and specialty items and ready to take on new professional challenges by applying extensive expertise and 10 years of experience.
Job Preference
No Preference yet
Experience
Administrative Assistant
2012-02 - 2015-12
HNB Assurance PLC Assistant
Content
Performed general administrative duties such as filing, typing, copying, binding, scanning, Preparation of reports, organizing data, processing, and coding documents.
Scanned and uploaded more than 1,000 lease agreements, annual maintenance contracts, LPOs and invoices to the company database and maintained physical records in the filing system.
Distributed logistics and supplies to the entire branch network and ensured a zero stock-out situation in all premises.
Arranged meetings and appointments, managed calendars, and organized events for more than 1,000 participants.
Prepared and maintained the organization's meeting minutes, agendas, notices, agreements, and contracts.
Junior Administrative Executive
2016-01 - 2017-12
HNB Assurance PLC Executive
Content
Managed and maintained more than 4000 assets in the database and performed asset verifications, equipment maintenance, repairs and replacements, write-offs, disposals, and salvages.
Handled more than 300 payments each month and ensured timely payment to all contractors.
Prepared more than 50 lease agreements and maintained the confidentiality of all sensitive details.
Supervised more than 200 facility maintenance personnel and maintained the highest housekeeping standards at all locations.
Lead over 50 branch renovation projects and completed the Head Office relocation project within 3 months.
Handled petty cash duties in the department and managed more than 400 petty cash expenses every month.
Procurement Executive
2018-01 - 2019-12
HNB Assurance PLC Executive
Content
Updated the procurement policy and conducted 15 awareness sessions for internal departments to educate them on the changes.
Implemented an OCR technology to capture data in procurement requisitions and reduced data collection time by 90%.
Conducted spot inventory inspections and maintained a 100% compliance level in warehouse operations.
Managed more than 1000 suppliers and maintained a professional relationship with all external service providers.
Developed more than 200 BOQs and specifications and ensured a 0% error percentage in all documents.
Maintained and updated a procurement database of more than 1000 files and ensured the data security of all profiles.
Senior Procurement Executive
2020-01 - 2022-06
HNB Assurance PLC Executive
Content
Achieved 40 million in savings by negotiating with all leading telecommunication providers on their enterprise cloud solutions.
Gained a 9 million budget saving by negotiating on Oracle WebLogic and Microsoft Enterprise licenses.
Introduced automation to the procurement approval process and reduced procurement cycle time by 30%.
Assessed and revised the procurement strategy and reduced the total procurement budget by 25%.
Initiated a process re-engineering project to improve efficiency and cut down paperwork by 50%.
Conducted a root cause analysis to identify bottlenecks in the vendor registration process and introduced a user-friendly system for supplier registrations.
Education
Graphic and Multimedia · Non Degree
2009-12-01 - 2011-01-31
Wytech Pvt Ltd
Business Management · Undergraduate
2013-06-01 - 2014-07-31
University of Kelaniya
Business and Financial Management · Undergraduate
2015-11-01 - 2016-11-30
University of Kelaniya
Purchasing Management · Acredited short courses
2018-04-01 - 2018-07-31
Institute of Supply and Material Management
Supply Chain Management · Master
2018-07-01 - 2019-10-31
Asia e University
